Obligations explained

How much I need to pay?

Generally, employees are entitled to super contributions equivalent to 9.5% of their Ordinary Time Earnings (OTE). OTE is not simply ‘gross’ or ‘net’ wage, but includes an employee’s total earnings in respect of ordinary hours of work plus over-award payments, shift loading, bonuses, certain paid leave and commission.
 

When I need to pay?

If your employee works in the black coal mining industry, you’ll need to pay within 21 days after the end of the month in which the mine worker’s pay period ended. 

Other industries must observe the relevant awards and Super Guarantee obligations set out by the Australian Taxation Office. The quarterly cut-off dates for payments are:

Quarter Period Payment cut-off date
1 1 July - 30 September 28 October
21 October - 31 December28 January
3 1 January - 31 March 28 April
4 1 April - 30 June 28 July

Reportable super contributions

You must record your employees’ Reportable Employer Superannuation Contributions (RESC) on their payment summaries and report this information to the ATO

The government uses RESC to work out a person’s eligibility for a range of government benefits, including Family Tax Benefit and to calculate child support and Medicare levy obligations.

Tell us quickly of new starters

It’s important to tell us quickly of any new starters and terminations.

Members’ automatic basic insurance cover doesn’t start until you send us a contribution and late payments can result in refusal of basic insurance cover.
 

Provide your employee's correct date of birth 

Mine Super accounts contain insurance products and investment options. By providing your employee’s correct date of birth, you ensure earnings, insurance benefits and charges from these products are correct.
 

Provide your employee's salary

We use your employees' salary to work out how much Income Protection insurance they need and how much it will cost. To ensure your employees are adequately insured and are paying the correct premium, make sure you tell us their most recent salary. The salary you give us mustn't include the super contributions you pay for your employees but needs to include salary sacrifice contributions.

The salary you provide should be what your employee earns before tax is taken out (gross salary). It should include incentive based payments and bonuses, overtime, shift loadings and allowances and any salary package amount they could otherwise take as cash. 
 

Pass on your employee’s Tax File Number (TFN)

If your employee provides you with their TFN you must pass it on to us with the next super contribution or within 14 days, whichever is the later. If you don’t pass on your employee’s TFN:

  • they may pay an extra 34% tax on their before-tax contributions
  • we can’t accept their after-tax contributions, so they may miss out on government co-contributions if they’re eligible
  • you, the employer, may face fines from the ATO.
     

Promptly advise us of any terminations and the reason for the termination

This can affect the charges applied to the member’s account.

Be careful not to give advice

Financial services law prohibits unlicensed persons from giving any advice that takes into account an individual's objectives, financial situation or specific needs.
 

What can you do?

You can give employees factual information only, for example:

  • how superannuation works
  • factual tax information on superannuation
  • your company's default super fund, including providing a Product Disclosure Statement issued by the fund.
     

What can't you do?

You can’t make a recommendation or give an opinion that may influence a person's decision about a financial product unless you’re licensed to do so.